TechnisoftHRMS
Automate global workforce management, streamline leave operations, and execute multi-currency, statutory-compliant payroll calculations. Engineered for distributed and enterprise teams worldwide.
Core Operational Modules
Six tightly integrated pillars that transform manual back-office tasks into streamlined digital operations.
Employee Registry & Lifecycle
Maintain a complete, immutable record of your staff's corporate journey. From dynamic onboarding checklist management to contract renewal schedules, keep HR records neat, searchable, and secure.
- Centralized Registry: Digital profiles containing contracts, credentials, roles, and emergency details.
- Lifecycle Milestones: Automatic timelines capturing promotions, department transfers, and exit evaluations.
- Asset Allocation Tracker: Monitor company laptops, keys, and peripherals allocated to individual employees.
Automated Statutory Payroll Engine
Run your entire monthly payroll in one click. Our robust calculations logic handles complex allowances, bonuses, overtime, and salary advances while producing beautiful payslips and bank export sheets.
- Configurable Multi-Region Tax Engine: Adaptable to international tax brackets, social security tiers, and statutory reliefs (with built-in East African KRA PAYE, NSSF, SHIF & AHL templates).
- Global Banking & Payout Exports: Exports multi-currency payroll CSVs directly to international and regional corporate banking portals and mobile wallets.
- Digital Tax Authority Sync: Generate automated statutory filings and audit-ready financial records in full sync with fiscal guidelines.
Leave & Attendance Tracker
Eliminate paper leave forms and manual Excel files. Set custom leave categories, balance caps, and manager approval chains, while keeping track of daily attendance records.
- Biometric Hardware Integration: Syncs directly with fingerprint or facial scanners to log check-ins and check-outs automatically.
- Multi-Level Workflows: Requests route directly to team managers for approval, then to HR, updating calendars in real-time.
- Custom Policy Frameworks: Easily manage maternity, sick, annual, and compassionate leave balances.
Biometric Attendance Sync
Employee Self Service (ESS) Portal
Empower your staff to manage their own requests. With a responsive, mobile-first design, employees can check balances, download historical payslips, and apply for leave on the fly.
- Mobile-First Interface: Fully responsive web portal accessible from any smartphone, tablet, or PC.
- Self-Download Payslips: Secure access to view and download PDF payslips at any time, decreasing HR workload.
- Expense Claim System: Staff can take photos of receipts and submit expense reimbursement claims online.
Recruitment & Applicant Tracking (ATS)
Streamline your hiring process from job requisition to onboarding. Post openings, track candidates through a visual Kanban pipeline, schedule interviews, and generate digital offer letters automatically.
- Pipeline Kanban Board: Track applicant stages (Shortlisted, Interviewing, Offered) in a clean, visual drag-and-drop workspace.
- Smart Resume Parsing: Automatically parse uploaded PDFs and Word resumes to extract contact information and job experience.
- Collaborative Evaluation: Enable panel interviewers to submit ratings, interview scorecards, and candidate feedback in real-time.
- Onboarding Pipeline: Convert hired candidates into employee registry profiles with a single click, triggering custom welcome checklists.
Hiring Pipeline: Senior Software Engineer
Performance & Appraisals
Translate company objectives into clear, measurable actions. Launch structured appraisal cycles, evaluate staff against clear KPIs, and track performance scores over time.
- KPI Setting Framework: Define department and role-specific Key Performance Indicators with weights.
- 360-Degree Feedback: Collect peer, manager, and self-appraisal submissions for comprehensive evaluations.
- Skill Gap Analytics: Automatically maps employee performance scores to reveal corporate training needs.
Appraisal Review Score
HR Intelligence & Analytics
Gain actionable metrics on your workforce. View turnover rates, payroll distribution, leave overlaps, and demographics charts inside a clean visual dashboard.
- Dynamic Query Builder: Construct custom tabular reports with filters for departments, roles, and dates.
- Audit Compliance Logs: Track every single document upload, database edit, and payroll run for robust transparency.
- Executive Dashboards: Present clean data charts to directors and stakeholders for simplified corporate decisions.
Company Assets Allocation
Track, manage, and audit all company-owned items (such as laptops, phones, corporate keys, and vehicles) assigned to your workforce. Maintain strict accountability with automatic valuations and depreciation calculations.
- Centralized Catalog: Register brand names, serial numbers, purchase value, and annual depreciation rates.
- Real-time Autocomplete Assignment: Instantly allocate items to employees by typing their names into a dynamic lookup field.
- ESS Dashboard Visibility: Employees can log in to view their allocated company assets, current net valuations, and terms of return.
Vehicles & Requisition Workflow
Seamlessly coordinate company travel bookings, fleet allocation, and driver dispatching. Protect company assets through a secure, dual-level review and authorization process.
- Dual-Level Approvals: Requisitions route automatically to the employee's HOD for approval, then to Admin/Logistics for vehicle allocation.
- Flexibility: Support for both self-drive bookings and professional company driver assignments.
- Date-Filtered Travel Reports: Track vehicle mileage, travel destinations, passenger lists, and duration logs by date range.
GPS Field Work Tracking
Verify check-in coordinates for employees operating in the field. Seamlessly integrate coordinates tracking with the core Time & Attendance (T&A) engine to prevent errors.
- Smart Check-In/Out: Employees clock in on site via mobile browser, automatically capturing real-time latitude, longitude, and site name.
- GIS Admin Map: Administrators can view all active field dispatches plotted with exact coordinate markers on a Leaflet map.
- Attendance record Sync: Field dispatches automatically override Standard Attendance markings, registering employees as "Field Work" instead of absent.
Task Allocation & Kanban Board
Distribute project deliverables, set due dates, and monitor team progress in real time. Optimize delivery timelines with precise execution duration analytics.
- Interactive Kanban Workspace: Drag-and-drop workflow tracking tasks across To Do, In Progress, In Review, and Done.
- Timeline Analysis: System automatically calculates the precise time taken (days, hours, minutes) from creation to completion.
- HOD Delivery Reports: Filter completed deliverables by date range to track delivery speeds and employee performance.
Configurable Global Tax & Statutory Compliance
Configure custom tax brackets, pension deductions, and regional statutory rules per subsidiary or country—including turn-key East African statutory templates maintained automatically in the cloud.
Multi-Currency & Custom Tax Brackets
Run payroll in USD, EUR, GBP, KES, or local currencies with custom progressive tax bands, personal reliefs, and automated exchange rate locks.
Social Security, Health & Pension Tiers
Supports tiered employer/employee matching contributions and statutory health funds (including native SHIF 2.75%, NSSF Tier I & II, and Housing Levy rules).
Automated Audit & Statutory Exports
Generate ready-to-file tax returns, P9/W-2 equivalent tax certificates, and bank disbursement files with zero manual spreadsheet formulas.
Multi-Region Payroll Sandbox
Experience TechnisoftHRMS Today
Contact our global solutions engineering team to request a personalized walkthrough and a custom-scoped quotation for your workforce operations.
"Demonstrated strong leadership and delivered scalable architecture components ahead of schedule."
- Engineering Manager Review